Events Co-ordinator Boodle's
APPLY
28 St. James's Street SW1A 1HJ
Home / Careers / Events Co-ordinator

Job description

Boodle’s is looking for an experienced Events Coordinator to join the team at the Club. The ideal candidate will have previous experience in a similar environment, have great attention to detail and a friendly, customer-focused demeanor.

Fantastic benefits:

· Competitive salary

· Generous Staff Fund (bonus)

· Company pension scheme (employer contribution 6%, employee 2%)

· Life assurance (2 x annual salary)

· 32 days paid holiday (including bank holidays)

· On-going training and career development

· Monday to Friday working (occasional evenings)

· Complimentary meals on duty

Essential skills/knowledge:

· Minimum 1 years’ experience as an Events Coordinator

· Strong experience of 4* deluxe hospitality establishments, or higher

· Intermediate admin skills – including typing, Word and Excel

· Experience of private dining, banqueting and large events

· Excellent customer service skills

· Excellent communications skills (fluent spoken and written English essential)

Desirable/preferred:

· Experience of private members’ clubs

· Knowledge of MS Publisher

Main duties/responsibilities

As well as being able to deputize for the Private Dining and Events Manager during periods of absence, the Coordinator will have the following principal duties:

Private Dining & Events:

· Handle private dining enquiries for events in the Club and No.27.

· Liaise with Members regarding their food, drink and other requirements.

· Conduct show-rounds as required.

· Liaise with Chef to ensure menus and prices are correct.

· Produce all necessary table plans, place cards and menus.

· Liaise with Club suppliers, including equipment companies and florists, to make the necessary arrangements for each event.

Club Events:

· Research and source speakers for Club Events.

· Maximise opportunities to sell functions to Members and up sell where possible.

· Prepare guest lists for Club Events and register Members on the night.

· Assist with the hosting of Club Events.

Exhibitions & Theatres:

· Arrange Members’ theatre and exhibition trips, sending out all relevant information and ensuring all monies are received.

· Book the relevant tickets and suitable transportation to and from the theatre/gallery and accompanying the Members when required.

Events admin:

· Assist with the production of weekly function sheets for all events and attend weekly operations meeting.

· Assist in the analysis of Events business collating reports to help track trends (monthly reporting).

· Assist with the analysis of event profitability.

· Undertake training as required.

Communications & Marketing:

· Produce Club Event notices and lists of Attendees.

· Design adverts for promoting Club events.

· Assist in the production of the Newsletter, Website, e-shot and mail.

· Produce and update Club notices on a weekly basis and send to Members regarding events and monitor numbers and names attending to ensure numbers do not exceed the amount required.

· Update the Club website with all Events and Diary dates.

Other requirements:

· To comply with any reasonable request made by Management.

· To assist with the training of staff as and when required.

*All applicants must be eligible to work in the UK

Job Types: Full-time, Permanent

Pay: £24,000.00-£26,000.00 per year

Additional pay:

 

  • Bonus scheme
  • Loyalty bonus
  • Yearly bonus

 

Benefits:

 

  • Canteen
  • Company events
  • Company pension
  • Life insurance
  • Referral programme

 

Schedule:

 

  • Monday to Friday

 

Work Location: In person

APPLY
Events Co-ordinator
Boodle's

Recruiter

Boodle's

Location

28 St. James's Street SW1A 1HJ

Salary

£24000-£26000 plus Staff Fund

Job Type

Full Time

Reporting To

Events Manager/House Manager

Closing Date

15 January 2025

View Other Open Positions

Discover More

Application Form

Are you happy for your CV to be shared with other Association of London Clubs with similar vacancies.
Submit

Employer Insights

Training Opportunities

By giving your team the opportunity to grow and develop as professionals, you will create a workforce that is loyal, engaged, productive, and keen to learn. Plus, offering training opportunities is a powerful recruitment tool that you can use to your advantage.
Discover More

  • Elias

    Senior Receptionist

    Elias began at the club in 2003 as a steward in the Drawing Rooms before moving to reception in 2008, working in a team of five during the day and evening. Elias likes the friendliness of members towards staff. I have done everything from first aid to security work with high-spirited members and guests. I think you can teach certain skills, but experience is the key to learning great customer service.

  • Agron

    Kitchen - Junior Sous Chef

    Agron started at the East India Club in mid-2000 as a student chef and has risen to Junior Sous Chef. Over the years the club has sponsored college attendance to complete NVQ’s in cookery and English language. Agron says ‘he is immensely grateful to the club for the opportunities it has given him’. What’s most important to him are the friends he has made at the club. “When you start work, you make friends,” he says. 
     

  • Kamil

    Kamil started at the Garrick Club in 2017 as a Maintenance Assistant and was promoted to Maintenance Manager during the Covid-19 pandemic. I come from a hotel background, so the work is similar, but the atmosphere is far more pleasant and the Members really take care of the staff. The ALC also shows great support for staff. I recently attended an event with staff from other Clubs in the same role as me and we got to enjoy a tour of two other Clubs which were undergoing some work. It was really interesting and it was great to meet people in similar roles. We now have a network group we can contact each other for help with suppliers and so on.

  • Karim

    Front Hall - Senior Porter

    Karim has worked at the club since 2003 and is one of the first faces members and their guests see as they enter. I like it that the staff of the club are so helpful with members and guests, and reciprocal members,” he adds. “We have a very good reputation. People who come here often tell me they have recommended the club to their friends. People love the atmosphere… we build up relationships with them. It is more like a family”.

  • Adam

    Housekeeping - Linen Keeper

    Adam’s first job at the club was as porter in the Front Hall, after a year he moved to housekeeping and a more physical role as linen keeper.  Adam has grown to be an admirer of the club system. “I like the club because there is no owner,” he says. “All the members are the owners. “My colleagues here are like my family.”

  • Teodulfo

    Maintenance Supervisor

    Teo began working at the club in housekeeping and soon moved into the maintenance team in 2002. His day begins at 6.30am where he completes a check of the building, checking all the lights in the club before reporting to reception to see if there have been any problems overnight in the bedrooms. Although it is an eight-hour-day the job offers variety and there is always something different going on.

  • Beatrix

    Reception

    Having worked at the East India Club for more than 22 years, Beatrix started in the Dining Room in 2005, and was sponsored on the wine and spirits education trust wine course. In moving to the reception team in 2011.  “I like the way that the staff in different departments are very close – like a big family. We look after each other. All the departments work together. They have to, and they have to have a good relationship.”

  • Raj

    Raj joined the Victory Services Club in 2014 as a Reception Supervisor and is now the Front Office Manager. I've had an incredible journey working for the VSC. I started as a reception supervisor and only planned to work for the Club for six months because I wanted to go on sabbatical leave and pursue my MBA. However, I enjoyed working here so much that I made a significant decision to continue to be part of the team.

  • Alla

    Alla has been working in the housekeeping department for 13 years. I think my favourite thing about the Garrick Club is that Members respect the staff and they respect my work. The Club has a great atmosphere where everyone helps each other and as staff we get great benefits.