Events Co-ordinator Boodle's
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28 St. James's Street SW1A 1HJ
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Job description

Boodle’s is looking for an experienced Events Coordinator to join the team at the Club. The ideal candidate will have previous experience in a similar environment, have great attention to detail and a friendly, customer-focused demeanor.

Fantastic benefits:

· Competitive salary

· Generous Staff Fund (bonus)

· Company pension scheme (employer contribution 6%, employee 2%)

· Life assurance (2 x annual salary)

· 32 days paid holiday (including bank holidays)

· On-going training and career development

· Monday to Friday working (occasional evenings)

· Complimentary meals on duty

Essential skills/knowledge:

· Minimum 1 years’ experience as an Events Coordinator

· Strong experience of 4* deluxe hospitality establishments, or higher

· Intermediate admin skills – including typing, Word and Excel

· Experience of private dining, banqueting and large events

· Excellent customer service skills

· Excellent communications skills (fluent spoken and written English essential)

Desirable/preferred:

· Experience of private members’ clubs

· Knowledge of MS Publisher

Main duties/responsibilities

As well as being able to deputize for the Private Dining and Events Manager during periods of absence, the Coordinator will have the following principal duties:

Private Dining & Events:

· Handle private dining enquiries for events in the Club and No.27.

· Liaise with Members regarding their food, drink and other requirements.

· Conduct show-rounds as required.

· Liaise with Chef to ensure menus and prices are correct.

· Produce all necessary table plans, place cards and menus.

· Liaise with Club suppliers, including equipment companies and florists, to make the necessary arrangements for each event.

Club Events:

· Research and source speakers for Club Events.

· Maximise opportunities to sell functions to Members and up sell where possible.

· Prepare guest lists for Club Events and register Members on the night.

· Assist with the hosting of Club Events.

Exhibitions & Theatres:

· Arrange Members’ theatre and exhibition trips, sending out all relevant information and ensuring all monies are received.

· Book the relevant tickets and suitable transportation to and from the theatre/gallery and accompanying the Members when required.

Events admin:

· Assist with the production of weekly function sheets for all events and attend weekly operations meeting.

· Assist in the analysis of Events business collating reports to help track trends (monthly reporting).

· Assist with the analysis of event profitability.

· Undertake training as required.

Communications & Marketing:

· Produce Club Event notices and lists of Attendees.

· Design adverts for promoting Club events.

· Assist in the production of the Newsletter, Website, e-shot and mail.

· Produce and update Club notices on a weekly basis and send to Members regarding events and monitor numbers and names attending to ensure numbers do not exceed the amount required.

· Update the Club website with all Events and Diary dates.

Other requirements:

· To comply with any reasonable request made by Management.

· To assist with the training of staff as and when required.

*All applicants must be eligible to work in the UK

Job Types: Full-time, Permanent

Pay: £24,000.00-£26,000.00 per year

Additional pay:

 

  • Bonus scheme
  • Loyalty bonus
  • Yearly bonus

 

Benefits:

 

  • Canteen
  • Company events
  • Company pension
  • Life insurance
  • Referral programme

 

Schedule:

 

  • Monday to Friday

 

Work Location: In person

APPLY
Events Co-ordinator
Boodle's

Recruiter

Boodle's

Location

28 St. James's Street SW1A 1HJ

Salary

£24000-£26000 plus Staff Fund

Job Type

Full Time

Reporting To

Events Manager/House Manager

Closing Date

15 January 2025

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